A finish conversation often begins with a photograph, but the photograph and the physical sample are different records. Name the source image, its date or issue, the object it depicts and the reason it was selected. Keep the finish designation supplied by the actual provider separate from a descriptive phrase such as warm, muted or smooth. This distinction lets a reviewer understand the preference without mistaking editorial language for an approved specification.
When a provider supplies another image or sample, record the relationship to the earlier reference. Is it a replacement, another lighting condition, a different face, or a proposed alternative? Keep the previous record available with its status rather than silently substituting it. A visual difference can be discussed while the underlying material and current finish scope remain unresolved.
Before carrying the note into a brief, ask which physical specimen represents the current proposal and who can explain the correspondence. If the selected appearance or issue changes, reopen the source relation. The local material room marks a noted reference stale when the fictional revision changes; a note is only preparation, not acceptance of a supplied finish.
Keep these fields together
- Reference identity
- Image/sample relationship
- Issue date
- Provider finish designation
- Open difference
Use the blank source worksheet to record actual information from the responsible provider. Fields are intentionally empty; the fictional collection does not supply a decision, current document or real project record.
Download a blank source register (CSV)